Staff scheduling and time-off, without the spreadsheet chaos
XpertTime gives every tenant a single home for staff management, time-off requests, approval workflows, and coverage planning — with reporting your leadership team will actually read.
Team coverage overview
42 / 45 staffed
Weekly requests
Pending
7
Everything workforce operations needs, in one platform
From onboarding your first tenant to reporting on year-end coverage, XpertTime is built to scale with how your organization actually works.
Multi-tenant Management
Spin up isolated workspaces for every organization, each with its own staff, plans, and data.
Staff Management
Centralize employee profiles, roles, and availability so every manager works from one source of truth.
Time-Off Requests
Let staff request leave in seconds, with balances, policies, and conflicts handled automatically.
Approval Workflows
Route requests through the right approvers with configurable, multi-step approval chains.
Coverage Scheduling
Visualize gaps before they happen and keep every shift staffed with real-time coverage insights.
Reporting & Analytics
Turn raw attendance and leave data into dashboards leadership can act on immediately.
Role-Based Access Control
Fine-grained permissions for super admins, tenant admins, managers, and staff — out of the box.
Subscription & Billing
Self-serve plan upgrades, usage limits, and invoicing built directly into every tenant account.
Up and running in five simple steps
Whether you manage one location or fifty, the path from sign-up to a fully staffed schedule looks the same.
- Step 1
Create your workspace
Set up your tenant, branding, and service plan in minutes — no IT involvement required.
- Step 2
Add your staff
Invite your team, assign roles, and import availability so schedules build themselves.
- Step 3
Publish schedules & policies
Define coverage requirements and time-off policies once; XpertTime applies them everywhere.
- Step 4
Approve requests in seconds
Managers review and approve time-off from a single queue, with conflicts flagged automatically.
- Step 5
Track & optimize
Monitor coverage, attendance, and trends in real time — then refine staffing with confidence.
Measurable impact from week one
Teams switching to XpertTime see the difference in hours saved, faster decisions, and fewer scheduling surprises.
Reduced administrative workload
Automated request routing and policy checks cut manual scheduling admin dramatically.
Faster approval processes
Managers clear time-off queues in a fraction of the time with contextual, one-click approvals.
Time back for managers
Improved workforce planning means fewer fire drills and less time reworking the schedule.
Increased operational visibility
Real-time dashboards give leadership a live view of coverage, absence, and trends across every site.
Scalable multi-tenant architecture
Add new locations or business units without re-platforming — XpertTime grows with you.
One dashboard, every view your team needs
Switch between the workflows your admins, managers, and staff rely on every day.
Active staff
128
Open time-off requests
9
Coverage this week
97%
Attendance trend — last 7 weeks
Simple plans that grow with your team
Every plan includes a 14-day free trial. Switch or cancel anytime — no long-term contracts.
Starter
For single-location teams getting off spreadsheets.
Up to 15 staff
- Staff management
- Time-off requests
- Single approval workflow
- Basic coverage scheduling
- Email support
Professional
For growing, multi-team organizations.
Up to 100 staff
- Everything in Starter
- Multi-step approval workflows
- Advanced coverage scheduling
- Reporting & analytics
- Role-based access control
- Priority support
Enterprise
For multi-tenant organizations at scale.
Unlimited staff
- Everything in Professional
- Unlimited tenants
- Custom approval chains
- Dedicated success manager
- SLA & SSO
- Custom onboarding
Trusted by teams who used to dread scheduling
Real feedback from operations, HR, and workforce planning leaders running XpertTime today.
“We went from three spreadsheets and a shared inbox to one dashboard our whole ops team trusts. Approval time dropped from days to hours.”
Alicia Moreno
VP of Operations · Northbridge Retail Group
“The multi-tenant setup let us onboard every regional office without duplicating configuration. Rollout took a week, not a quarter.”
Marcus Webb
Director of IT · Solace Healthcare Partners
“Coverage scheduling alone paid for the subscription — we finally see gaps before they turn into missed shifts.”
Priya Chandran
Regional Manager · Everline Logistics
“Role-based access meant our managers only see what's relevant to them. Fewer questions, fewer mistakes, happier team.”
Tomás Ferreira
HR Systems Lead · Aventura Hospitality
“Reporting used to be a Friday afternoon scramble. Now leadership pulls their own numbers straight from XpertTime.”
Grace Okonkwo
COO · Brightpath Care Network
“Support has been fantastic and the product keeps shipping things we actually asked for. Rare combination.”
Daniel Kessler
Workforce Planning Manager · Union Freight Co.
Questions, answered
Can't find what you're looking for? Reach out and our team will get back to you within one business day.
Ready to put staff scheduling on autopilot?
Join workforce teams who traded spreadsheets and inbox approvals for one connected platform — free for 14 days, no credit card required.